Website and job board terms of use

Charity Jobs NI is a trading name of HappyJobsNI Ltd, a private limited company registered in Northern Ireland under company number NI674251. Our registered office is Suite 708, 6 Enterprise Crescent, Lisburn, Northern Ireland, BT28 2BP.

In these Terms, “Charity Jobs NI”, “HappyJobsNI Ltd”, “we”, “us” and “our” refer to HappyJobsNI Ltd.

The “Platform” means the Charity Jobs NI website at charityjobsni.com, the Charity Jobs NI job board at jobs.charityjobsni.com, and the account, vacancy, application, job-alert, profile and related services made available through them. Some parts of the Platform are hosted or operated for us by specialist technology providers.

These Terms apply to visitors, candidates and employers. A “Candidate” is an individual who uses the Platform to search for work or volunteering opportunities, create a profile, upload a CV, receive alerts or apply for a vacancy. An “Employer” is an organisation, charity, recruiter or authorised representative that creates an account, posts a vacancy, searches for candidates or purchases an advertising service.

Separate written terms apply to Charity Hire, Charity Search, executive or board recruitment, managed campaigns, bespoke advertising packages, exhibitor bookings and sponsorship. Those terms may be included in an order form, proposal or service agreement. If there is a conflict, the signed or accepted order form and the service-specific terms take priority for that service.

By using the Platform, you agree to comply with these Terms. Where you create an account, submit a paid order or post a vacancy, we may ask you to confirm acceptance expressly. If you do not agree, you must not create an account, submit an order or continue using the Platform.

If you use the Platform for an organisation, you confirm that you are authorised to act for and bind that organisation. Employers use the Platform only for business, charitable or professional purposes and not as consumers.

Candidates must be at least 16 years old to create an account. If you are under 18, you should use the Platform with the knowledge and permission of a parent or guardian. Employers remain responsible for complying with all legal requirements relating to the recruitment, employment, safeguarding and working arrangements of people under 18.

You must be legally entitled to use the Platform and must not create an account if you have been suspended or prohibited from using it unless we have agreed otherwise in writing.

When creating or maintaining an account, you must:

• provide information that is accurate, complete and current;
• keep login details confidential and use reasonable security measures;
• allow access only to people who are properly authorised to use the account; and
• tell us promptly if you believe an account has been accessed without authority.

You are responsible for activity carried out through your account by you or anyone you have authorised. You must not impersonate another person or organisation, create misleading accounts or use another person’s account without permission.

The job board connects Candidates with Employers. Unless a listing expressly says otherwise, the Employer is responsible for the vacancy, selection process, interviews, checks, offer and employment or volunteering relationship. Charity Jobs NI is not a party to any employment or volunteering agreement between a Candidate and an Employer.

Where we provide managed recruitment, search or selection services, we may act as an employment agency by introducing Candidates to Employers. The scope of that service is governed by separate written terms. Charity Jobs NI does not charge individual Candidates for work-finding services.

We may take reasonable steps to review vacancy information and the authority to advertise, but we do not guarantee that every listing, Employer, Candidate statement or third-party document is accurate, complete or suitable. Users should make appropriate checks and report suspected scams, misleading listings or inappropriate conduct to us.

Candidates must:

• provide truthful, accurate and current account, CV and application information;
• submit only information and documents they are entitled to share;
• apply only for genuine purposes and not misrepresent qualifications, experience or identity;
• review the vacancy, eligibility requirements and closing date before applying; and
• make their own assessment of the Employer, vacancy and proposed terms of engagement.

Depending on the vacancy, an application may be submitted through the Platform, sent directly to the Employer using an email link, or managed by Charity Jobs NI as part of a recruitment service. The vacancy listing will normally explain the applicable route. If an application leaves the Platform, the receiving organisation’s own terms and privacy information may also apply.

Submitting an application does not guarantee acknowledgement, an interview, an offer, employment or volunteering. Employers are responsible for hiring decisions and for carrying out the checks required for the role.

Where profile visibility or candidate-search functionality is available, Candidates may be able to choose whether their profile is marked as available for work. If a Candidate enables that setting, authorised Employers may be able to view the profile and CV and contact the Candidate directly using the details made available through the Platform.

The functionality may be unavailable, restricted or changed from time to time. Candidates should not include information in a visible profile or CV that they do not wish an authorised Employer to see. How personal information is used is explained in our Privacy Notice.

Each Employer confirms and agrees that:

• it is acting for a genuine organisation and the account user is authorised to act for it;
• it has authority from the hiring organisation to advertise and recruit for the vacancy;
• each listing relates to a genuine, available and lawful vacancy or volunteering opportunity;
• all information supplied is accurate, current and not misleading;
• it has permission to use all names, logos, images, text and other materials supplied;
• the listing and recruitment process comply with equality, fair-employment, advertising, employment, safeguarding and other applicable laws;
• it will not discriminate unlawfully or include requirements that cannot be objectively or lawfully justified;
• it will keep vacancy status and closing information current and notify us promptly when a role is filled, withdrawn or materially changed; and
• it will use Candidate information only for legitimate recruitment purposes and in accordance with data-protection law and our Privacy Notice.

An Employer must not use the Platform or Candidate information to market unrelated products or services, build an unrelated database, approach a Candidate for a purpose unconnected with a genuine opportunity, or disclose Candidate information without a lawful reason.

We may review a listing before or after publication. We may correct minor spelling, grammar, formatting or presentation issues without changing the substance of the vacancy. We will normally seek the Employer’s approval before making a material change.

We may request evidence or amendments, delay publication, reject, suspend or remove a listing if we reasonably believe it is inaccurate, misleading, discriminatory, unlawful, expired, duplicated, not a genuine opportunity, inconsistent with these Terms or likely to harm users or the reputation and integrity of the Platform.

Where removal results from the Employer’s breach, no refund or replacement credit will be due. If we remove a compliant listing in error, our normal remedy will be to repost the listing for an equivalent period at no additional charge.

The features, price and usual publication period of a job-advertising package will be shown on the Platform or agreed in writing before purchase. Unless stated otherwise, a standard or featured listing is published for 30 days. Promotional placement, search position, social-media distribution and job-alert inclusion depend on the package and cannot be guaranteed to reach every potential Candidate.

Payment is normally required in advance. At our discretion, we may agree to publish against an invoice or accommodate an Employer that needs an alternative payment arrangement. Any agreed invoice must be paid by the due date shown on it. We may delay or suspend publication until payment or an acceptable arrangement has been confirmed.

Qualifying advertising supplied directly to an eligible charity may be zero-rated for VAT. We may ask for evidence or a declaration supporting eligibility. If the customer is not an eligible charity, is buying as an intermediary, or the supply does not qualify for zero rating, VAT will be charged at the applicable rate in addition to the stated price. The customer must provide accurate information about its status, and we remain responsible for applying the correct VAT treatment.

Advertising orders are non-refundable once purchased. If an Employer asks to cancel a listing within 48 hours after it is first published, we may remove the listing and transfer the value paid as a credit for a future vacancy placed by the same Employer. The credit has no cash value and any increase in the price of the replacement package must be paid before publication.

A request made more than 48 hours after first publication will not normally qualify for a transfer, refund or replacement credit. This does not affect a repost offered under section 10 where we removed a compliant listing in error, or any rights that cannot lawfully be excluded.

We do not guarantee a particular number or quality of views, applications, enquiries, shortlisted Candidates, interviews, offers or appointments. Outcomes depend on factors outside our control, including the role, remuneration, location, market conditions, Employer response and Candidate interest.

Any specific service commitment or remedy for a managed campaign, search assignment or bespoke package applies only where it is set out in the relevant written service terms or order form.

“User Content” means information or material submitted to the Platform, including vacancy text, organisation profiles, logos, images, CVs and application documents. Users retain their ownership rights in their User Content and remain responsible for it.

An Employer grants us a non-exclusive, royalty-free licence to host, copy, format, edit, display, distribute and promote its vacancy and organisation materials for the purpose of operating the Platform, providing the purchased service and promoting the vacancy through appropriate channels. This licence lasts for as long as reasonably necessary to provide and document the service, including reasonable archival use.

Candidate CVs, profiles and application materials will not be licensed for unrelated advertising or promotional use. We and our service providers may host, copy, transmit and otherwise handle them only as reasonably necessary to provide the Platform and recruitment services and as explained in our Privacy Notice.

We may remove User Content that breaches these Terms. Where reasonably practicable, Users should keep their own copies because the Platform is not intended to be their only document-storage service.

You must not:

• use the Platform for an unlawful, fraudulent, misleading, threatening, abusive or discriminatory purpose;
• post false vacancies, impersonate another person or organisation, or collect CVs without a genuine recruitment purpose;
• scrape, harvest, copy or systematically extract vacancies, profiles, contact information or other Platform data;
• use bots, spiders, automated tools or artificial traffic without our written permission;
• attempt to access another account, restricted data, source code or systems without authority;
• introduce malware, malicious code or material intended to disrupt or damage the Platform;
• overload, probe, reverse engineer, interfere with or circumvent Platform security or technical controls;
• infringe intellectual-property, confidentiality, privacy or other third-party rights; or
• resell, republish or commercially exploit the Platform or its database without our written permission.

The Platform, Charity Jobs NI name and branding, design, software, original copy and other materials are owned by or licensed to us and are protected by intellectual-property laws. You may view, download or print reasonable extracts for personal job-search purposes or legitimate internal recruitment use. No other copying, republishing, sale, database creation or commercial reuse is permitted without our written permission.

The Platform may use specialist hosting, payment, communications, security and recruitment-technology providers. It may also link to Employer websites, application systems, event services and other external resources. A link does not necessarily mean that we endorse or control the external service.

External services may have their own terms and privacy information. We are not responsible for their availability, content or acts, although this does not affect any responsibility we have for providers acting on our behalf where the law makes us responsible.

We use reasonable care in operating the Platform, but we do not guarantee that it will always be available, uninterrupted, error-free or free from every harmful component. Maintenance, upgrades, security incidents, internet failures and third-party outages may occasionally affect availability.

We may modify or withdraw non-essential Platform features where reasonably necessary. Where a change materially affects an active paid service, we will use reasonable efforts to provide notice or an appropriate alternative. Users are responsible for maintaining suitable devices, internet access, security software and backup copies of important documents.

Articles, downloads, salary information, application guidance and other resources are provided for general information. They are not legal, employment, immigration, financial or other professional advice and should not be relied upon as a substitute for advice appropriate to the circumstances.

We may reasonably change an event’s date, venue, programme, speakers or format, or cancel an event where necessary. Separate booking terms may apply to paid exhibitors, sponsors, partners or ticketed activities and will take priority for that booking.

Our Privacy Notice explains how we collect and use personal information, including account, profile, CV, application, enquiry and recruitment information. Our Cookie Policy explains how cookies and similar technologies are used. Both documents form part of the information made available to users, but agreeing to these Terms does not replace any consent that the law requires us to obtain separately.

We may restrict, suspend or terminate access to the Platform, remove User Content or cancel an account where we reasonably believe that a user has materially breached these Terms, acted unlawfully or fraudulently, created a security risk, failed to pay an agreed charge, endangered another user or placed us in breach of law.

Where appropriate, we will explain the reason and provide an opportunity to correct the issue. We may act immediately where necessary to prevent harm, protect personal information, investigate suspected fraud or comply with a legal obligation. Candidates may ask us to close their account, subject to records we must lawfully retain.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud or fraudulent misrepresentation, deliberate wrongdoing, or any other liability that cannot lawfully be excluded or limited. Nothing in these Terms affects a Candidate’s mandatory statutory rights.

For Candidates and other individuals using the Platform outside a business, we are responsible for loss or damage that is a foreseeable result of our breach of these Terms or our failure to use reasonable care and skill. We are not responsible for loss that is not foreseeable, was caused by information or conduct for which an Employer or other third party is responsible, or results from use of the Platform for a business purpose.

For Employers and other business users, we will not be liable for indirect or consequential loss or for loss of profit, revenue, business, opportunity, anticipated savings, goodwill or data arising from use of or inability to use the Platform. Subject to the liabilities that cannot be limited, our total liability arising from a paid job-advertising order will not exceed the amount paid for the advertising package giving rise to the claim. Liability for managed recruitment or another service is governed by the applicable service-specific terms.

Nothing in this section excludes responsibility where doing so would be unlawful. Each exclusion or limitation applies only to the extent that it is reasonable and permitted under applicable law.

We may update these Terms to reflect changes in law, regulation, security, technology or the services. The current version and effective date will be published on the Platform. Where a change is material to registered users, we will use reasonable efforts to provide additional notice.

Updated Terms apply to use after their effective date. They will not retrospectively remove rights or materially change an active paid order unless the change is required by law, is agreed with the Employer, or the applicable service terms expressly and fairly permit it.

If any part of these Terms is found to be invalid or unenforceable, the remaining provisions will continue to apply. A delay in enforcing a right does not waive that right. No person other than you and HappyJobsNI Ltd has a right to enforce these Terms under the Contracts (Rights of Third Parties) Act 1999.

These Terms, together with any applicable order form or service-specific terms, contain the agreement relating to the relevant use or service. They do not create an employment, partnership, joint venture or general agency relationship between Charity Jobs NI and a Platform user.

These Terms are governed by the law of Northern Ireland. The courts of Northern Ireland will have jurisdiction over disputes involving business users. Candidates and other consumers retain any mandatory right to bring a claim in another court available to them under applicable law.

Questions, complaints, reports of suspicious listings and notices relating to these Terms can be sent to hello@charityjobsni.com or by post to: